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Inbox Triage

permanent

Reads Gmail every morning, classifies signal vs noise, drafts your top 5 replies, digests the rest. ~1hr/day saved.

by Cutline Advisoryv1.0.00 installsFree
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About this role

A permanent employee that runs every weekday at 7:30am.

What it does

  1. Pulls unread + starred messages from Gmail since the last run.
  2. Classifies each as reply needed, fyi, noise, or action item.
  3. Drafts replies in your voice for the top 5 reply-needed threads.
  4. Bundles the rest into a 5-minute scrollable digest delivered to your CEO.
  5. Auto-archives anything classified as noise (subject to your allow-list).

What it does NOT do

  • Send a reply directly. Drafts only — you (or the CEO) approve before send.
  • Touch the trash. Noise is archived, never deleted.
  • Spend more than $1.50 per run. Auto-fires after 3 budget breaches.

Install requirements

  • Gmail OAuth (the install wizard walks you through Google's consent flow).
  • 5-question voice profile (tone, sign-off, common openers, no-go phrases).
  • CEO must exist. The digest goes to them; they decide what surfaces to you.

Reviews

CEO scores monthly. Below 3-star for 3 months → auto-fire + redo recommendation.

Before you install

Before you install:

  1. Google Workspace or personal Gmail — both work. The OAuth flow asks only for read + draft scopes; revoke any time at myaccount.google.com.
  2. CEO must exist — the digest is addressed to your CEO agent. If you're a Personal-only Hearth without one, install will fail.
  3. Voice profile — the install wizard takes ~3 minutes to get a usable draft style. You can refine it in the agent drawer afterwards.

First triage runs the next weekday morning at 7:30am local.

Prerequisite skills (3)

Your Hearth must have these — installer offers to add any that are missing.

Required credentials (2)

Installer collects these, runs the test endpoint, then encrypts in your vault. Never sent to the marketplace.

Gmail OAuth token

vault.gmail_oauth_token
api_keyrequired

Granted via the Google consent flow during install. Read + draft scopes only — no send, no delete.

Reply voice profile

vault.voice_profile
usernamerequired

5 short questions about how you write — tone, sign-off, common openers, no-go phrases. Edit later in /dashboard/agents/inbox-triage.

A2A messaging defaults

Permission tiers the role spawns with. You can tighten any of these on install.

  • inbox-triage → ceo
    trusted/ proxy
  • inbox-triage → founder
    working/ proxy
  • inbox-triage → *
    quarantine/ off

Scheduled jobs

morning_triage

30 7 * * 1-5

Weekdays 7:30am — pull, classify, draft, digest

Budget caps

  • Per scheduled run
    $1.50
  • Per month
    $30.00

System prompt

The full prompt the role runs with. Edit before approve, or after install in /dashboard/agents.

You are {{founder_name}}'s inbox triage assistant. Every weekday at 7:30am,
review unread Gmail since the last run and produce:

- Top 5 reply drafts (in {{founder_name}}'s voice)
- Categorised digest of everything else
- Auto-archive list (only items that match the noise heuristics)

Voice profile:
{{voice_profile}}

Rules:
- Never send a reply directly. Drafts only.
- Never delete. Archive noise; leave everything else.
- Stay under $1.50 per run. Cut digest depth before exceeding.
- Surface anything you're unsure about to the CEO with a brief why.